Thank you for your interest in our 58th Annual Meeting.
Sponsorships are sold on a first-come first served basis. The deadline for booking is Tuesday 4 July 2024.
Why sponsor?
Opportunities:
Brand Awareness & Thought Leadership
You have the expertise, you lead the game, you make a positive impact on the world – let people know.
Place your company under the industry spotlight at the EPCA Annual Meeting. Be recognised as an EPCA sponsor! EPCA sponsorship helps achieve your specified goals, so that you’re not just a part of the conversation, you are leading it.
Elevate Your Brand and Establish Thought Leadership
You have the expertise, you lead the game, you make a positive impact on the world – let people know.
Place your company under the industry spotlight at the EPCA Annual Meeting. Be recognised as an EPCA sponsor! Secure your place as a sponsor and turn your goals into accomplishments. Don't just be a part of the conversation—lead it.
Unparalleled Networking and Lead Generation
Our delegates are leaders and experts in their industry segments and are looking for innovative ideas and inspirational solutions to major industry challenges.
Make a lasting impression from the start. Gain direct insights into industry realities and stay at the forefront of the latest developments and issues.
Whether you want to attract future clients, recruit top talent, meet industry thought leaders or learn the very latest market trends, EPCA gives you the tools – wherever you are in the world.
Top 3 Reasons to come on board as a Sponsor!
EPCA: Europe's Premier Global Petrochemical Business Network: Join hands with over 600 companies hailing from more than 50 countries, all working towards advancing sustainability across the entire value chain.
The Ultimate Petrochemical Experience: With over 80% of past attendees declaring EPCA's annual meeting as the definitive way to comprehend the petrochemical landscape and discover innovative solutions, you're guaranteed an extraordinary experience.
Connect, Engage, and Drive Change: Forge meaningful connections with the most influential leaders in the petrochemical industry and take a lead role in inciting the petrochemical community to inspire transformative change.
Important Note: Act swiftly as all sponsorship packages are available on a first-come, first-served basis!
Sponsorship
Package Overview
IMPORTANT: All sponsors are to adhere to the rules, policies and deadlines as outlined in this website and including EPCA Competition Compliance Policy
(Dos and Don’ts)
Complimentary member delegate in-person - ALL Days - tickets (non-transferable) ✅ Gold (seven - 7) | ✅ Silver (three - 3) | ✅ Bronze (one - 1)
Upon payment of your sponsorship, you will receive a dedicated coupon code. During the registration process enter the coupon code for the individuals who should benefit from the free ALL Days delegate pass. Failing to enter the sent discount code and paid participation will not be reimbursed.
Discounts
Discount for member delegate ALL Days; in-person tickets (non-transferable) ✅ Gold: 25% Off | ✅ Silver: 10% Off | ✅ Bronze: 5% Off
Upon completing your sponsorship payment, you will receive a unique coupon code that grants you the specified discount. During the registration process, enter the provided coupon code for individuals from your company who are eligible for the discounted rate. Please note that the discount code cannot be applied after registration is complete, and failure to enter the discount code provided will result in no refund for paid attendance. EPCA reserves the right to cancel registrations for misuse of the sponsor code, such as individuals not affiliated with the sponsoring company using the code.
Onsite presence
Exhibit
✅ Gold and ✅ Silver Sponsors can opt for a standard Space Only Booth or a Meeting Table Booth. Booth preference must be specified in the sponsorship booking form.
Sponsored booth area (space only)
Space only is available for Gold (±10-15m²) and Silver (7.5-9m²) Sponsors. This dedicated space allows you to place interactive display screens, all your latest publications and promotional literature and more importantly, sit down with delegates.
It is open to all participants, allowing you to be visible as a valued sponsor. You are free to issue personal invitations to meet delegates and maximize the opportunity.
You can furnish the space as you see fit, in a way that is eye-catching, fun and promotes your company and cause. EPCA provides the assigned floor space only (mark out).
❗ TIMING:
Set-up starts Sunday 06-Oct-24 09:00 am and must be finished by Monday 07-Oct-2024 08:00.
Dismantling Thursday 10-Oct-2024 as of 17:00 and done by 20:00.
Bring in your own roll-up, stand equipment or contact Messe Service Bau E: epca2024@messebauservice.de |Tel : +49 33056 2248-0 deadline for orders: 15 August 2024 kindly use the online webshop.
Please note, if you are bringing your own booth builder, send a technical plan and details for approval and coordination toepca2024@messebauservice.de by 15 August 2024.
Deliveries for EPCA Annual Meeting will be accepted from 5 calendar days prior to the start of the event.
The acceptance of goods is open from Monday to Friday 07:00 AM - 15:00 PM.
Ensure to coordinate your material delivery and set-up/dismantling times accordingly and use the SHIPPING LABEL provided.
Further information concerning the logistics at the InterContinental Berlin is available on the IC Event Service Guide.
❗ NOTE: Public areas (outside of your allocated space) such as the foyer etc. are not available for branding.
Meeting Table Booth in the Logistics Village
Gold and Silver Sponsors have the option to select a Meeting Table Booth instead of the Space-only booth. This exclusive ±9m² area in the Logistics Village includes walling, a table, and seating for up to six individuals. Access to this space requires a valid badge. Upon payment of your sponsorship, you will receive a dedicated coupon code to book your Meeting Table Booth, for further information on Meeting Table Booths contact EPCA at meetings@epca.eu
Sponsored Session / Seminar
The sponsored seminar is your unique annual opportunity to create for our ✅ Gold Knowledge and ✅ Silver Insight Partners to add content and speakers to a bespoke scheduled slot.
Engage meaningfully and build on the Annual Meeting theme, with the assembled global EPCA community.
Sponsored sessions are fully organized and coordinated by the session host (sponsor) at the scheduled time and allow the company to take advantage of the presence of EPCA Annual Meeting participants.
GOLD Knowledge Sponsor session: The highest level of sponsorship; includes the maximum visibility, allowing the sponsor to deliver their key messages on the topics impacting our industry today (sustainability, circularity, the European Green Deal, war of talents etc.) There is no better way to establish your organisation’s status as a true industry leader! Up to 90 minutes are fully organized and coordinated by the session host at the scheduled day and time.
Silver Insight Sponsor session: Up to 45 minutes are fully organized and coordinated by the session host (silver sponsor).
Session allocation:
Session slots will be allocated according to your sponsorship category, with Gold sponsors having priority, followed by Silver sponsors, on a first come, first served basis and sponsorship payment. The session must be in line with the theme of the event, as sessions that deviate from the theme may be excluded.
Procedure and deadlines:
As soon as possible and no later than 30th June 2024 a session title and description are due
Including a draft agenda, speaker’s names and titles, session moderators, sponsor’s staff names, along with a detailed executive summary of the session content must be sent to EPCA for the EPCA Executive Committee to evaluate and approve.
At least six (6) weeks before the event - 23rd August 2024, a draft presentation must be shared by the sponsor with EPCA for review by the competent lawyer.
All presenters must be registered for the 58th Annual Meeting by latest 20th September 2024.
Final presentation (ppt) is due by 2nd October 2024. Important: major changes will NOT be accepted.
Materials prepared by the sponsor linked to the session can be uploaded by EPCA on the event website. The above policy and procedure apply to these materials (excluding ExCom validation).
Session roll-out:
The sponsor will create and moderate the session. The sponsor chooses the speakers and moderators.
At the beginning of the session, the sponsor must remind participants about the importance of competition law compliance and take all reasonable precautions to ensure compliance during the session.
Access to the sponsored seminar is for registered delegates (wearing the EPCA Annual Meeting badge) only.
Logistics - AV Requirements:
EPCA covers the room rental, set-up for 250 participants, stage, lectern, audio and sound (lectern mic, up to 6 additional microphones), projection on LED wall (presentations in 16:9 format).
Material:
Stage equipped with a LED wall (16:9 presentation format)
Lectern with fixed microphone(s)
Up to 2 headset and/or 6 handheld microphones
Up to 6 chairs with a small table on stage
Each sponsor will be provided with a 30-minute pre-session time for set-up and testing. It is important to note that any set-up must be dismantled within 30 minutes after the allocated session time has ended.
A dedicated team will be on hand throughout the event to assist you with any audio-visual requirements that you may have. If you have any special additional AV requirements over and above the provision stated below (e.g. use of different tools such as sli.do or other), please notify and order with the dedicated AV Team by 23rd August 2024.
❗ Important information:
The seminar will be simultaneously broadcast live through EPCA's YouTube Channel, allowing virtual delegates/people to watch the session live.
The seminar will be recorded like all other AM sessions. People will be able to watch the replay after the Annual Meeting.
The presentations given will be made available in PDF format on the event website.
Sponsored Seminar Policy:
EPCA's and the sponsor's competition law compliance guidelines/programs (including Dos and Don'ts) govern the sponsored the session/seminar. This includes and is not limited to, all presentations and speeches, including the Q&A session. In particular, the sponsor commits to take all reasonable measures to ensure compliance with competition rules and in particular to prevent the unlawful exchange of information between competitors, both during the seminar and in the margins of the entire event.
Access to the sponsored session/seminar is for registered delegates only.
❗ NOTE: Public areas (outside of your allocated space) such as the foyer etc. are not available for branding.
Engagement/Visibility Opportunities
These opportunities are exclusively made available to ✅ Gold Engagement and ✅ Silver Visibility Partners.
Gold Engagement Partner can choose from one of the F&B Networking options or any of the Silver Visibility options:
1x Breakfast & Coffee Breaks Breakfast & Coffee breaks (Tuesday to Thursday 07:00-10:30 am) are taking place in front of EPCA’s main session room.
1x standing Lunch (Thursday)
Pay an additional 10,000 € and get 1x opening walking dinner.
The F&B package includes the food & beverages served. F&B sponsors are welcome to bring their own roll-up banners, brochures, napkins and other marketing materials for the entire duration of their chosen F&B sponsorship.
❗ NOTE: Sponsors are responsible for setting up their materials within 30 minutes prior to the start of their sponsored activity and clearing their materials within 30 minutes from the end of the activity. Public areas (outside of your allocated space) such as the foyer etc. are not available for branding!
Silver Visibility Partner can choose one from the following:
1x Lanyard Sponsor
1x Badge Kiosk Branding
Other ideas welcome, photo booth…
❗ NOTE: Sponsors must respect deadlines as otherwise service cannot be guaranteed.
Meeting Room Rental Priority until 23-Feb-2024
Available to sponsorship categories:✅ Gold | ✅ Silver | ❌Bronze
Gold or Silver sponsors can select one room from the below list before 23 February 2024 at our main hotel, aside from their exhibition booth. EPCA is unable to accommodate combined bookings of the listed meeting rooms. Meeting room rental charges are separate and follow the Meeting Room Rental policy.
Meeting room allocation is based on your sponsorship category, with Gold sponsors having priority, followed by Silver sponsors. Availability is on a first-come, first-served basis and should be specified in the sponsorship booking form.
Each sponsorship package includes LinkedIn posts. Posts will be made using the official EPCA LinkedIn account and include the sponsors text and one small visual element.
Post content can include statements linked to the AM topics, a daily AM theme, a sponsored session announcement, a sponsored booth or lounge announcement, an invitation by a sponsor to the EPCA community to join the AM, or quotes from the previous AM.
Posts are to be prepared by the sponsor in EPCA's tool "StoryChief", EPCA will send an invitation to the contact person of the sponsoring company to prepare the posts. Posts are available for paid sponsors from March to 30 November 2024.
The sponsor is responsible for inserting all details for the LinkedIn Post in line with EPCA's Dos and Don'ts https://epca.eu/dos-donts that you would like to propose for the #EPCA58. This will then be reviewed by EPCA's compliance team (external lawyer) and once approved, it will be published. You can share your publication week preference in the comments section. StoryChief is very intuitive, if you have any questions the chat function on the bottom right and/or StoryChief’s HelpCenter https://help.storychief.io/en/collections/340913-user-workspace-management / https://help.storychief.io/en/articles/4858952-guest-writers will guide you.
between June and November excl. period 23 September to 10 October 2024
Available to sponsorship categories:✅ Gold | ❌Silver | ❌Bronze
❗DEADLINE:Content to be provided by the sponsor four (4) weeks before the desired mailing date (between June and November excl. period 23 September – 10 October 2024), to be sent by the sponsor for approval.
GOLD Sponsor can propose one (1) emailing. Please insert all details for the email you would like to propose in StoryChief. This will then be reviewed by EPCA's compliance team (external lawyer) and EPCA. Once approved, it will be published accordingly to availability. You can share your publication week preference in the comments section.
Recognition during Business Sessions (on roster slide). In line with the selected sponsorship category.
Useful Contacts:
Venue: InterContinental Berlin
Deliveries
Deliveries for EPCA Annual Meeting will be accepted from 5 calendar days prior to the start of the event.
The acceptance of goods is open from Monday to Friday 07:00 AM - 15:00 PM.
Ensure to coordinate your material delivery and set-up/dismantling times accordingly and use the SHIPPING LABEL provided.
Further information concerning the logistics at the InterContinental Berlin is available on the IC Event Service Guide.
Suppliers:
You are free to bring in your own suppliers in accordance with the regulations of the venue (hotel), as per the IC Event Service Guide.
Food & Beverage: InterContinental Berlin
contact details to be announced.
Booth Construction incl. AV, technical plan, rental, graphics: Messe Service Bau
Please note, if you are bringing your own booth builder, send a technical plan and details for approval and coordination toepca2024@messebauservice.de by 15 August 2024.
EPCA team is happy to help!
For all sponsorship-related questions please contact sponsors@epca.eu or phone +32 2 741 86 60
T&C Sponsorship
Additional terms and conditions
As outlined on and referred hereto:
1. Sponsorship Package:
2. Guidelines regarding competition law: https://epca.eu/dos-donts
3. Deadlines: https://www.epca58.eu/sponsors#section-deadlines
Terms & Conditions
1. Trademark, logos, texts, sounds, images, videos and other material provided by the Sponsor to EPCA must be in a quality sufficient to be used for the purpose intended in the exact format communicated by EPCA upon the signing of this agreement and to the address indicated by EPCA. Images and video may be subject to additional technical requirements, as will be communicated by EPCA as well.
2. EPCA is granted a limited authorization to use the Sponsor’s trademark, logo and image, thought marketing, marketing material, and other elements provided by the Sponsor to EPCA, for the performance of EPCA’s obligations in relation with the sponsorship.
3. The Sponsor guarantees that any material and content provided to EPCA (such as, but not limited to, logos, images, content of posts, downloads, promotional videos, content of tailored promotion, etc.) is accurate, correct and complete and that the publication of such material and content does not infringe third party’s rights, such as for instance the reputation of third parties or their intellectual property rights. Among other things, the Sponsor will clear all IP rights necessary for the use of the content contemplated in the agreement, including but not limited to all copyright and neighbouring rights, and hereby grants a free, non-exclusive and worldwide license to EPCA on all content provided by the Sponsor, for the duration of copyright and for use on EPCA’s communication channels such as website, in emails and in all social media, as well on all printed mediums and at EPCA’s events; the Sponsor will ensure that the authors of the content provided to EPCA have waived their right to be indicated as authors and do not oppose to editing of their content by EPCA, insofar as legally permitted and to the extent necessary.
The Sponsor will equally collect and provide all authorizations needed to use personal data processed in such material, insofar as necessary.
The Sponsor holds EPCA harmless against any recourse of third party claiming that the use of material or content provided by the Sponsor infringes third party’s rights. EPCA can refuse to publish any material and can delete at any time material already published, if it can be reasonably considered that some material may infringe third party rights, is not relevant (anymore), may be detrimental to EPCA or infringes any other provision of the present terms and conditions. EPCA can also elect to delete any material after the end of the agreement but is not under an obligation to do so.
Content provided by the Sponsor will always be clearly and prominently labelled as content provided by external sources and will be accompanied by a disclaimer indicating that (i) the contribution expresses only the views of the author, (ii) does not represent the views of EPCA or its members and (iii) EPCA bears no responsibility for the content of the published article nor for the content of external websites linked to from EPCA's website or other media channels.
4. Unless agreed otherwise in writing with EPCA, EPCA grants no exclusivity to the Sponsor: other Sponsors may be mentioned as sponsors as well;
5. Compliance with competition law is one of EPCA's core values. Compliance must be ensured at all times during the duration of the sponsorship agreement, including any one-to-one meetings or events in which the sponsor may participate in the context of the Annual Meeting. In all its communications and activities under the present agreement, the sponsor must refrain from addressing sensitive market information (unless it is legitimately in the public domain) and topics such as quantitative market analysis and projections, in particular where this includes forward-looking data and projections on prices, costs, production capacity, demand, margins, promotion of a company, etc. Topics that can be addressed are general topics of interest to the industry on climate change, emission reduction targets, CO2 emissions reduction, CCS and other decarbonizing technologies, circular economy, etc., global events and their socio-economic impact (e.g. Covid-19), regulatory and legislative developments and government initiatives, Diversity and Inclusion, Leadership programs, promotion of STEM to the younger generations, Digitisation as an enabler of greater sustainability, etc.
Also, the content and information provided by the Sponsor should focus only on facts and events in the public domain and report on historical and aggregated data. In compliance with the EPCA guidelines regarding competition law, content may not reveal individual company positions, strategies or future market conduct. It should be informative and provide added value for EPCA members.
If the Sponsor participates to a panel or is involved in the organization of an event and is requested to make a presentation, the topic will have to be submitted to EPCA for consideration and approval in advance with a presentation of the topic, the main initiative and how the Sponsor wants to present this.
The Sponsor will always abide to all rules regarding competition law and also follow EPCA guidelines regarding competition law as outlined on https://epca.eu/dos-donts (and as may be amended from time to time by EPCA).
6. Sponsorship is not refundable, even in case some of the benefits foreseen cannot be granted to the Sponsor (including if the Annual Meeting is canceled or is postponed, or the format of the Annual Meeting, its duration or its content is changed), provided (i) the reasons for which the benefits cannot be granted are outside of the reasonable control of EPCA or (ii) the granting of the benefit would require more than reasonable commercial efforts on the side of EPCA.
7. EPCA’s obligations under the present agreement are all obligations of reasonable efforts only. Among others, EPCA will undertake commercially acceptable efforts to detect, prevent and remedy problems:
- in the performance of this agreement;
- in the organization and the conduct of the Annual Meeting.
EPCA can however never be held liable for technical issues (such as problems of downtime of the website, the event app or other communication channels, problems of display of images on screen, connection issues, computer viruses, interventions of third parties, etc.) and for possible problems of image rendering on screen or on printed media. Also, EPCA can never be held liable for the content of the speeches and opinions expressed by third parties, including the speakers at the Annual Meeting. The liability of EPCA in relation to this agreement is in any case limited to the amount paid by the Sponsor under this agreement.
8. EPCA is entitled to terminate the agreement without judicial intervention in case the Sponsor’s reputation and good standing would be under discussion and EPCA has reasonable reasons to believe that the use of the Sponsor’s trademark or logo, image or other elements could affect EPCA’s own reputation or the attractivity of EPCA’s in general and of its events. In such case, the amount to be paid by the Sponsor for the sponsorship will still be due.
9. Any party can terminate the agreement if the other party seriously breaches one of its obligations under this agreement, provided that breach is not remedied within a period of fourteen (14) days after date of sending of a registered letter to the party in breach (accompanied by an email to the address indicated in the heading of this agreement - or to johann.lenhart@epca.eu if the letter is addressed to EPCA), which contains a description of the breach and a reference to this provision. If the breach cannot be remedied, the agreement can be terminated immediately with a registered letter (accompanied by an email to the address indicated in the heading of this agreement - or to johann.lenhart@epca.eu if the letter is addressed to EPCA), without notice and without judicial intervention. Any breach of the obligations of the Sponsor under provisions 3 or 5 of the agreement will be considered as a serious breach. The parties expressly agree that in case of a termination on the basis of this provision 9, no termination compensation whatsoever shall be due to the party in breach of its obligations.
Details
Start:
7 October 2024
End: 10 October 2024
EPCA | The European Petrochemical Association
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